We have 3 positions on which we will be voting shortly.

Members are please invited to review the positions and make nominations for their or someone’s candidacy.

President

Long Beach LUG President: Roles and Responsibilities

The President provides overall leadership for the Long Beach LUG and helps create a welcoming, creative, and organized environment where members can build, learn, collaborate, and share ideas.

Primary Responsibilities

• Lead LUG meetings: Prepare meeting agendas, start and end meetings on time, keep discussions focused, and make sure all members have a chance to participate.
• Set LUG goals: Work with officers and members to decide priorities, such as build challenges, displays, community projects, or fundraising activities.
• Promote creativity and teamwork: Encourage members to share ideas, collaborate on builds, support one another, and respect different building styles and skill levels.
• Coordinate events and activities: Help plan build sessions, themed challenges, exhibitions, community events, and special projects.
• Represent the club: Serve as the main spokesperson for the LUG when communicating with community partners, or other organizations.
• Support other officers: Work closely with the Ambassador, Secretary, Treasurer, and committee leads to make sure responsibilities are clear and tasks are completed.
• Encourage member involvement: Welcome new members, help assign roles during group builds, recognize member contributions, and promote a positive culture.
• Help resolve conflicts: Address disagreements fairly and encourage respectful communication.
• Meetings and Events:Work with the board to develop, maintain and ensure publication of general membership and executive board meetings.

Meeting Duties

• Create or review the agenda before each meeting.
• Announce upcoming activities, deadlines, and events.
• Guide discussions so members can make decisions efficiently.
• Assign tasks for builds, events, setup, cleanup, and projects.
• Check in with officers and committee leads on progress.

Leadership Expectations

• Be dependable, prepared, and respectful.
• Model good sportsmanship and positive teamwork.
• Listen to member ideas and concerns.
• Make fair decisions that support the LUG’s mission.
• Communicate clearly and regularly with members.
• Help create a fun, inclusive space for builders of all experience levels.

Term of Position

• The term for the position is 2 years

End-of-Term Responsibilities

• Help plan officer elections or leadership transitions.
• Share important LUG information with the next President.
• Review what worked well and suggest improvements for the next term.
• Thank members, officers and volunteers for their contributions.

Long Beach LUG Secretary: Roles and Responsibilities

The Secretary helps keep the Long Beach LUG organized by recording important information, communicating updates, and supporting smooth club meetings and activities.

Key Responsibilities

• Take meeting notes: Record what is discussed during LUG meetings, including ideas, decisions, and action items.
• Track attendance: Keep a record of members who attend meetings, events, and building sessions.
• Share announcements: Help communicate meeting times, special events, contests, deadlines, and LUG updates to members.
• Maintain LUG records: Organize important documents such as meeting minutes, sign-up sheets, project lists, and event plans.
• Support LUG planning: Work with other LUG officers to prepare agendas, plan activities, and follow up on assigned tasks.
• Document projects: Keep notes or photos of LEGO builds, challenges, competitions, and completed projects when appropriate.
• Encourage participation: Help make sure members understand upcoming activities and know how they can contribute.
• Assist during events: Help with check-in, schedules, materials, and communication during events or exhibitions.
• Meetings and events: Establish and publish a calendar of meetings and events.

Helpful Qualities

• Organized and dependable
• Good at listening and taking notes
• Clear and respectful when communicating
• Willing to help other LUG members
• Excited about LEGO building, teamwork, and creativity

Term of Position

• The term for the position is 2 years

End-of-Term Responsibilities

• Assist President to plan officer elections or leadership transitions.
• Share important LUG information with the next Secretary.
• Review what worked well and suggest improvements for the next term.

Long Beach LUG Treasurer: Roles and Responsibilities

The Treasurer is responsible for helping the Long Beach LUG manage its money responsibly, transparently, and in support of the LUG’s goals. This role helps ensure that membership dues, fundraising proceeds, donations, event income, and LUG expenses are properly tracked, approved, reported, and used for LUG activities.

Primary Responsibilities

• Maintain accurate records of all money received and spent by the LUG.
• Track membership dues, event fees, donations, sponsorships, and fundraising income.
• Deposit funds promptly into the LUG’s approved bank account or payment platform.
• Pay approved LUG expenses, including LEGO sets, parts, storage supplies, event materials, venue costs, prizes, and other authorized purchases.
• Reimburse members or volunteers only after receiving proper receipts and approval.
• Reconcile bank statements, cash boxes, and digital payment records on a regular basis.
• Prepare and present a clear financial report at LUG meetings or board meetings.
• Help the LUG create and monitor an annual budget.
• Keep financial documents organized, including receipts, invoices, statements, reimbursement forms, and budget records.
• Ensure LUG funds are used only for approved Long Beach LUG purposes.

Spending and Approval Controls

• Follow the LUG’s bylaws, budget, and spending approval process.
• Require advance approval for purchases above a dollar amount set by the LUG.
• Keep LUG money separate from personal money at all times.
• Use written documentation for all payments, reimbursements, and transfers.
• Encourage two-person review for cash handling, deposits, and large purchases.
• Report any unusual, missing, or unclear financial activity to LUG leadership promptly.

Reporting Duties

• Provide regular updates on current account balances, recent income, recent expenses, and upcoming financial needs.
• Compare actual income and expenses against the approved budget.
• Explain whether the LUG has enough funds for planned builds, displays, competitions, community events, or purchases.
• Prepare an end-of-year financial summary for members and LUG leadership.

LEGO Club-Specific Duties

• Help plan budgets for bulk LEGO purchases, replacement parts, display materials, storage bins, tables, signage, and event supplies.
• Track funds collected for specific builds, contests, conventions, field trips, or group projects.
• Maintain records for donated LEGO sets, sponsored materials, or fundraising proceeds when applicable.
• Work with LUG leaders to prioritize purchases that benefit the LUG as a whole.
• Support fundraising activities such as raffles, exhibitions, build nights, parts sales, or community events, while following applicable rules and LUG policies.

Transition and Recordkeeping

• At the end of the term, provide the incoming treasurer with all financial records, passwords or account access information approved for transfer, bank details, pending reimbursements, and current budget status.
• Prepare a short handoff summary that explains regular expenses, income sources, recurring payments, outstanding obligations, and recommended improvements.
• Retain financial records according to the LUG’s document retention policy and any applicable legal or tax requirements.

Helpful Skills and Qualities

• Organized and detail-oriented.
• Comfortable using spreadsheets or simple bookkeeping tools.
• Able to explain financial information clearly to LUG members.
• Trustworthy and consistent with recordkeeping.
• Willing to ask questions when expenses, approvals, or records are unclear.
• Committed to supporting the Long Beach LUG’s mission, activities, and members.

Term of Position

• The term for the position is 2 years